257 JOBS at Abt Associates., Kigali, Rwanda - CLOSE 3/7/2015 Kigali

The President's Malaria Initiative / Africa Indoor Residual Spraying (PMI/AIRS) Project funded by the President's Malaria Initiative (PMI/ USAID), provides support in planning and implementation of IRS program in Rwanda, in collaboration with the Ministry of Health (MOH), with the overall goal of reducing the burden of malaria. This is through conducting cost-effective commodity procurement and logistics systems, access to technical expertise, trainin

g and timely implementation of IRS in districts affected by malaria. The PMI/AIRS project is implemented by Abt Associates Inc.

Abt Associates is seeking to fill various temporary district and sector positions for the Africa Indoor Residual Spraying (AIRS) Rwanda project. These positions will be based at various district locations in Rwanda.

1. DISTRICT INFORMATION EDUCATION AND COMMUNICATION (IEC) ASSISTANTS (3 POSITIONS)

SPECIFIC RESPONSIBILITIES:

• Organize district level mobilization campaigns for IRS activities in collaboration with district health officials and promote the IRS project in the community

• Coordinate district IEC and public relation activities in the district

• Coordinate training session for community mobilizers

• Prepare District Mobilization plan for IEC activities

• Supervise and monitor mobilization and IRS implementations in the district

• Mobilize communities through organizing workshops in collaboration with local leaders

• Document all mobilization activities and share results with the IRS team

• Produce daily updates and submit weekly reports to District Coordinator.

QUALIFICATIONS:

• A Bachelor’s degree in social science, Public Health, or a related field;

• At least 2 years of experience in handling IEC activities at community level with an established organization;

• Should have at least 2 years of supervisory experience;

• Excellent communication skills;

• Good communication skills including spoken and written English, knowledge of Kinyarwanda is compulsory;

• Willingness and flexibility to work long hours;

• Computer skills (Excel and Microsoft Word);

• Preference will be given to those with prior IRS training and experience.

2. LOGISTICS ASSISTANTS (3 POSITIONS)

SPECIFIC RESPONSIBILITIES:

• Facilitate the purchase of required commodities in field stations;

• Ensure proper management of district warehouse in accordance with Abt Associates and USAID regulations;

• Ensure vehicle log books are completed accurately by drivers;

• Oversees the district logistics operation in collaboration with the District Coordinator and Logistics Coordinator;

• Collect supply requests from project sites and liaise with the Logistics Coordinator and District Coordinator to monitor progress of dispatch of requested. Supplies to field warehouses and stores;

• Plan and organise daily and weekly projections of logistics needs and movement in the district;

• Assist in carrying out a quarterly inventory of all Abt Associates equipment and stocks and report to the Logistics Coordinator;

• Ensure regular follow up of the hired project vehicles in the field and solicit other vehicles when required for project activities in liaison with the District Coordinator and Logistics Coordinator.

QUALIFICATIONS:

• A Bachelor's Degree in Logistics, Supply. Chain Management, Business Administration, Management, Finances or a related field;

• Minimum Vocational training in logistics, procurement, supplies and management;

• At least 2 years plus 6 months supervisory experience in handling basic Logistic and procurement issues in an established organization;

• Willingness to work for long hours;

• Preference given to those with prior IRS training and experience.

3. DISTRICT STOREKEEPERS (4 POSITIONS)

SPECIFIC RESPONSIBILITIES

• Keep and update stock cards of each item in the district warehouse;

• Submit weekly and monthly reports on the district warehouse;

• Take care of the cleanliness and the good maintenance of the district warehouse;

• Oversee daily store operations and maintain stocks according to prescribed inventory system;

• Ensure proper storage and identification of all IRS commodities;

• Keep track of receipts, records and withdrawals of all IRS commodities in the district warehouse;

• Conduct weekly field supervisions in the sector stores and ensure proper recording of IRS materials at sector stores;

• Ensure timely replenishment of needed supplies in consultation with the Logistics Assistant and Logistics Coordinator.

QUALIFICATIONS:

• A Bachelor's Degree in Logistics, Supply Chain Management, Business Administration, Management, Finances or a related field;

• Vocational training in store keeping, purchasing and supplies management or a related field;

• At least 1 year experience managing a project store;

 • Previous experience in stock management, tagging and dispatch will be added advantage;

• Preference given to those with prior IRS training and experience.

4. FINANCE ASSISTANTS (4 POSITIONS)

SPECIFIC RESPONSIBILITIES:

• Work closely with the Senior Finance & Administration Manager to establish and implement proper accounting procedures, systems and internal controls;

• Create and share financial data from field sites besides verifying the accuracy of information/support documentations and reasonableness of costs;

• Assist in monitoring debtors and creditors and reconcile the debtors and creditors records at the field station;

• Organize the financial document filing system for field office;

• Conduct payment processing for temporary field workers by verifying daily work logs against the recommended payment rates per day;

• Assist the Senior Finance and Administration Manager to ensure timely submission of expense reports, bank reconciliations and fund requests;

• Filling and records archiving in the field office.

QUALIFICATIONS:

• A Bachelor's Degree in Finance, Accounting or a related field;

• Vocational training in accounting or its equivalent accounting/ Business Management;

• Minimum of 2 years' experience in the same capacity supporting a donor funded project with strict adherence to financial management policies and procedures;

• Preference given to those with prior IRS training and experience.

5. DATA ENTRY CLERKS (20 POSITIONS)

SPECIFIC RESPONSIBILITIES:

• Plan and organize daily, weekly and monthly projections for data management needs;

• Verifying data and ensuring entries are correct on daily basis;

• Reviews data and correct any inconsistencies in daily data forms;

• Make sure all data forms are entered according to defined variables;

• Managing all district data forms ensuring that data is sorted and organized before data is passed for entry into the system;

• Working closely with project Database Manager to correct data coding problems;

• Working closely with Database Manager to ensure correct data is captured;

• Working in liaison with the district coordinator in ensuring that required data is timely sent to Database Manager;

• Backing up the database on daily basis;

• Perform other duties as assigned by Database Manager and other supervisors.

QUALIFICATIONS:

• Vocational training, database management or relevant field;

• 1 year experience in data entry and supervision of data teams in a health project;

• Working knowledge of Micro soft Access database;

• Additional professional training in data entry preferred;

• Preference given to those with prior IRS data training and experience.

6. SECTOR COORDINATORS (36 POSITIONS)

SPECIFIC RESPONSIBILITIES:

• Provide overall oversight, leadership, and management of IRS activities at sector level;

• Responsible for overseeing all daily administrative operations for the sector, including allocation of spray teams to sector supervisors and team leaders;

• Supervises and provides direction to staff at the sector;

• Responsible for managing sector level project deliverables including planning and coordination of all activities for IRS program in collaboration with District Coordinator;

• Lead efforts in facilitating activities at the sector level; ensure timely implementation and smooth operation of program spraying activities;

• Provide oversight on property management and inventory control at the sector;

• Collaborate with District Coordinator in facilitating and conducting training programs for IRS spray operators, mobilizers, washers, and guards at district level.  

QUALIFICATIONS:

• Diploma in Environmental Health sciences, social sciences, administration, logistics, supplies, management and other related field;

• At least 2 years supervisory experience in handling supervisors of field teams;

• Must possess good communication and interpersonal skills;

• Preference given to those with prior IRS training and experience.

7. SECTOR INFORMATION, EDUCATION AND COMMUNICATION (IEC) ASSISTANTS (36 POSITIONS)

SPECIFIC RESPONSIBILITIES:

• Assist in coordinating Sector IEC and public relation activities;

• Ensure proper distribution of IEC materials at cell and village levels;

• Assist in organizing Sector level mobilization campaigns for IRS activities in collaboration with Health Centre and Sector authority officials;

• Assist in coordinating trainings for community mobilizers at Sector level.

• Assist in supervising and monitoring of Mobilization and IRS interventions in the field;

• Assist in mobilizing communities through organizing workshops with the local leaders;

• Document all mobilization activities and share results with the IRS team.

QUALIFICATIONS:

• A minimum of vocational training in public health, social science or related field.

• A certificate in a social science related field is a plus.

• At least 2 years experience in handling IEC/community mobilization activities with a reputable organization

• Should have at least 2 years of supervisory experience.

• Willingness to travel to difficult locations and meet with communities

• Excellent communication skills including spoken and written English & Kinyarwanda.

• Preference given to those with prior IRS training and experience.

8. SECTOR STOREKEEPERS (36 POSITIONS)

SPECIFIC RESPONSIBILITIES:

• Keep and update stock cards of each item in the sector store;

• Submit weekly and monthly reports on the sector store;

• Take care of the cleanliness and the good maintenance of the sector store;

• Oversee daily store operations and maintain stocks according to prescribed inventory system;

• Ensure proper storage and identification of all IRS commodities;

• Keep track of receipts, records and withdrawals of all IRS commodities in the sector store;

• Ensure timely replenishment of needed supplies in consultation with the Logistics Assistant and District Storekeeper.

• Collaborate with Sector coordinator in facilitating training programs for IRS spray operators, washers and guards at sector level.

QUALIFICATIONS:

• Diploma in Logistics, Supply Chain Management, Business Administration, Management, Finances or a related field;

• Vocational training in store keeping, purchasing and supplies management or a related field;

• At least 1 year experience managing a project store;

• Previous experience in stock management, tagging and dispatch will be added advantage;

• Preference given to those with prior IRS training and experience.

9. SECTOR SUPERVISORS (111 POSITIONS)

SPECIFIC RESPONSIBILITIES:

• Provide hands-on leadership and management of daily spray activities in the allocated spray areas by the sector coordinator;

• Responsible for overseeing all daily administrative operations for the sector, including allocation of team leaders to spray operators;

• Responsible for managing project spray area deliverables including planning and coordination of all IRS activities in collaboration with sector coordinator;

• Responsible for safety, care, and recommended use of the spray pumps, insecticides, and other personal protection equipment (PPE) during spraying period by spray operators;

• Reconciles daily attendance and work schedule sheet completed by spray operators and team leaders before submitting same to sector coordinator for payments;

• Provide oversight on personal protection equipment (PPE) and inventory control at the sector;

• Collaborate with Sector coordinator in facilitating training programs for IRS spray operators, washers and guards at sector level.

QUALIFICATIONS:

• Minimum high school education. Vocational training in public health is an added advantage;

• At least 1 year experience in handling supervision of field teams engaged in a health project;

• Previous experience working with teams in the community will be added advantage;

• Additional training in basic administration is desired;

• Preference given to those with prior IRS training and experience.

HOW TO APPLY:

Candidates who meet the above requirements should submit application letter and detailed CV with contact information (including telephone & email) indicating the Title of the position, they are applying for in the subject line to irsprojectwanda@gmail.com   on or before 3^rd July 2015. Once again this will be a temporary engagement lasting less than 60 days. You can only apply for one position. Canvassing or calling will lead to your automatic disqualification for further candidacy.

Abt Associates is an equal opportunity employer and strongly encourages women to apply for these positions". 

Only short listed candidates will be contacted