Apply for Job :Senior Human Resources and Administration Manager

POSITION ANNOUNCEMENT

Rwanda Country Office, Kigali Rwanda

BACKGROUND:

Save the Children is the world's leading independent organisation for children. We work in 120 countries. We work together, with partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives. Save the Children works in seven regions in Rwanda with a current staff complement of approximately 95 staff. SCI Rwanda Country Office seeks to hire a qualified, committed and experienced national to fill the following position;

SENIOR HUMAN RESOURCES AND ADMINISTRATION MANAGER

This is a Grade 1 position.

PURPOSE OF POSITION:

Reporting to the Country Director and member of the Senior Management Team of Rwanda Country Office, the Senior HR and Administration Manager shares in the overall responsibility for the direction and coordination of the Country Office and will be accountable for the provision of effective and efficient HR and administration services to the country office programme in both emergencies and development programming contexts.

MAJOR RESPONSIBILITIES:

As a member of the Senior Management Team, contribute to:

Leadership of the Rwanda Country Office by participating in the provision of strategic vision and direction to Save the Children Rwanda
Support the development of an organisational culture that reflects our dual mandate and values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our people to deliver outstanding results for children and excellent customer service for our members and donors
Help design and implement a coherent organizational structure that is consistent with agency practices and appropriate to programme needs
Ensure Rwanda Country Office complies with all Save the Children Essential Standards and Quality Framework
Ensure that all required support is provided promptly, at scale and in line with the rules and principles during emergencies, working closely with the Regional Office

HR Policies and Procedures

Supervise the Human Resources function to ensure that advice and support are provided to managers and staff on interpretation and application of policies and procedures and on other HR related matters
Ensure appropriate and adequate humanitarian HR procedures are detailed in the Country Office Humanitarian Preparedness Plan in order to enable rapid scale up
Facilitate the HR aspects (such as deployment mechanisms) of Rwanda's Humanitarian Response Team
Provide ethical oversight and leadership across the Country Office
Ensure that staff and Save the Children Associates are aware of and adhere to the Child Safeguarding Policies

Staff Recruitment and Retention

Ensure appropriate recruitment, retention and succession of staff including orientation programmes; design and implementation of compensation and performance management systems relevant for both development and emergencies, and career development for staff
Ensure through thorough review that employment terms, conditions and practices are fair, consistent, compliant with labour law and Save the Children human resource policies and best practice, and appropriate to the context
In collaboration with Director of Finance, ensure maintenance of updated information on staff salaries, allowances and income tax calculations in compliance with current laws and regulations

Performance Management and Staff Development

Develop a culture of performance management across the organization, where staff are held accountable and rewarded for high performance
Lead implementation and maintenance of performance management system that is in alignment with organizational goals
Providing guidance on staff capacity building and in formulating the annual training calendar, and offering expert facilitation of in-house training programs such as performance management workshops and orientation programmes
Monitor and advise on disciplinary matters in accordance with established policies and procedures as well as mediating conflicts

Legal & Government Relationships

Ensure that Save the Children policies are coherent and relevant to current policies in Rwanda and internationally
Maintain / develop further relations with the government of Rwanda and other relevant government related stakeholders

Administration

Oversee the Rwanda Programme Office Administration functions and ensure delivery of quality administrative support services.
Responsible for the planning, managing and monitoring key services in administration and provide technical support to field offices.
Maintain premises; ensure clean, safe and comfortable working environment for the country and field offices.
Oversee engagement of properties on rental and on lease basis and ensure timely completion of contractual obligations and legal formalities.

JOB REQUIREMENTS:

Recommended minimum of 5 years Human Resources experience, preferably in an NGO environment, including experience in the development of strategic HR and implementation in a professional work environment over a sustained period of time
Bachelor degree in Human Resources Management, Business Administration, Social Sciences, or other related academic discipline, and/or a postgraduate specialisation in Human Resources
In-depth knowledge of employee relations and develop and maintain knowledge of current employment legislation in Rwanda;
Experience in capacity building and setting frameworks for staff development;
Resourcefulness and creativity in developing the role of HR within the programme and ensuring the most effective support to line management;
Willingness and ability to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
Demonstrated credibility with colleagues and stakeholders at all levels of an organization
Excellent oral and written communication skills in English
Strong interpersonal skills with the ability to demonstrate skills in leading a multi- disciplined team through a period of change
Leadership skills, including the ability to supervise and motivate qualified professional staff with strong personal value systems
Analytical, decision making and strategic planning skills and the ability to handle multiple priorities
Ability to coach, mentor, delegate appropriately and provide developmental guidance to supervised staff
Team building skills
Competent level skills in core IT applications, particularly MS Office
A commitment to the values and principles of SC
High level of commitment to the principles of development and to the organizational and programmatic goals of Save the Children

REQUIRED SKILLS AND BEHAVIOURS FOR THE POSITION (our Values in Practice)

Accountability:

Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Creates a managerial environment to lead, enable and maintain our culture of child safeguarding

Ambition:

Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Future orientated, thinks strategically and on a global scale

Collaboration:

Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
Values diversity and different people’s perspectives, able to work cross-culturally.

Creativity:

Develops and encourages new and innovative solutions
Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

Honest, encourages openness and transparency, builds trust and confidence
Displays consistent excellent judgement

Interested candidates should send an application letter plus an updated Curriculum Vitae in English, including 3 names of professional referees to: HR-Rwanda@savethechildren.orgbefore 28^th October 2015.

Kindly, mention “APPLICATION FOR SENIOR HR & ADMINISTRATION MANAGER POSITION”

*Note that only shortlisted candidates will be contacted.

For more information, download the attached document .

Thursday, October 15, 2015